Newsletter – March 2017 – Avoid March Madness

Tips for keeping March Madness out of your office

File it, Find it – Create file categories, label folders, file chronologically or alphabetically. Determine a secure place to store important papers.  Be realistic –  as much as you may WANT to file/save everything electronically, you’ll undoubtedly end up with paper files. Create specific places so they don’t end up in a pile!

Questions to ask – When deciding what you need to save ask yourself “Do I need to save this for legal or tax purposes?  If the answer is yes file it or scan it.  If the answer is no, ask yourself “Is this information easily accessible if I need it again?”  If so, trash it.

Clip and Save – Rather than keeping the entire magazine, clip and save just the article or ad that you are interested in.  Create binders, with subject dividers or electronic folders (if you scan the material) to save the articles.

Box it up – Clean off your desktop, credenza, other surface spaces in your office, putting all your papers from last and years past in a box for temporary storage.

Today’s stuff – Designate a basket for collecting incoming mail until you have a chance to look at it.  Sort through mail daily and either toss or place in your basket. Remember you can opt for paperless statements from almost all entities in which you do business.

Dump the junk – If you have piles of unopened junk mail, offers, credit card solicitations, and catalogs, don’t even open it – tear it into at least two pieces and place in your recycle bin.

Set aside 15 minutes – Plan to spend 15 minutes daily to go through paper in your box

Clean electronic files – Review your email inbox, reading lists, bookmarks, or articles.  Use, read or delete.

Back it up – Keeping back up files can come in handy when something goes wrong with the original electronic files.

Items of Information:

General Office Practices & Procedures:

 http://www.ehow.com/list_6499662_general-office-practices-procedures.html

Request to get off lists:  www.dmachoice.org

Aristotle: http://www.goodreads.com/author/show/2192.Aristotle

Items of Interest:

http://womenshistorymonth.gov/

As Aristotle said, “The whole is greater than the sum of its parts”!  

An office is to arrange its parts so that the whole 

works efficiently as one integrated body 

in order for the enterprise to achieve its objectives.